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215 changes: 121 additions & 94 deletions docs/guidelines/call-for-proposals.md
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Expand Up @@ -9,17 +9,17 @@ We would like to provide the following instructions in the CfP to clarify what w

Content related:

- topics of interest
- submission types (30-minute talks, 3-hour workshop, etc.)
- levels of expertise (beginner, intermediate, advanced)
- topics of interest
- submission types (30-minute talks, 3-hour workshop, etc.)
- levels of expertise (beginner, intermediate, advanced)

Non-content related:

- perks for accepted speakers (free ticket, etc.)
- perks not to expected (no travel reimbursement, etc.) - _other conferences might offer this_
- mentoring offers for first-time speakers
- diversity and inclusion efforts (grants, etc.)
- inclusion (e.g., childcare, accessibility)
- perks for accepted speakers (free ticket, etc.)
- perks not to expected (no travel reimbursement, etc.) - _other conferences might offer this_
- mentoring offers for first-time speakers
- diversity and inclusion efforts (grants, etc.)
- inclusion (e.g., childcare, accessibility)

## :fontawesome-solid-gavel: Policies

Expand All @@ -36,11 +36,9 @@ Based on participant stats and feedback, we are looking for a mix of beginner, i
| intermediate | Regular user, familiar with common concepts, can solve typical problems |
| advanced | Extensive experience, deep understanding, can handle complex scenarios |


In 2024, the participants self-assessed as follows:


=== "Cross-Functional Knowledge"
=== "Cross-Functional Knowledge"

| Python | Python | | | |
|-------------------|---------:|-------------:|---------:|--------:|
Expand All @@ -58,18 +56,16 @@ In 2024, the participants self-assessed as follows:
| intermediate | 44,84% |
| advanced | 47,96% |

=== "Data Science & AI Knowledge"
=== "Data Science & AI Knowledge"

| expertise | Percentage |
|-------------------|----------:|
| beginner | 19,55% |
| intermediate | 43,72% |
| advanced | 36,73% |


The following numbers are estimates and can be adjusted based on the submissions received.


| topic | percentage |
|--------------|------------|
| beginner | 20% |
Expand All @@ -84,7 +80,7 @@ we will work towards it with designated groups.
### Beginners

We want to work on dedicated formats for beginners
that offer a suitable environment for them to present and learn.
that offer a suitable environment for them to present and learn.

### Intermediate & Advanced Topics

Expand All @@ -95,7 +91,7 @@ We would like to ask the speakers of intermediate and advanced topics to:

### First-Time Speakers

We want to encourage first-time speakers to submit their proposals.
We want to encourage first-time speakers to submit their proposals.
We offer mentorship opportunities and will work with first time speakers to improve your submission if necessary.

### One Presentation per Speaker
Expand All @@ -113,116 +109,147 @@ We likely **do not accept** presentations that:

- are available on video already or will be soon. Fresh content is preferred.


## :fontawesome-solid-handshake: Trust

We trust speakers to provide accurate information about their presentation.
We trust speakers to provide accurate information about their presentation.
Submitting misleading or false information undermines our trust in the submission. :fontawesome-solid-handshake-slash:

---

## Call for Proposals: {{config.extra.event.event_name}}

**Conference Dates: {{config.extra.event.start_date}} - {{config.extra.event.end_date}}**
Our 2025 conference will take place in Darmstadt (close to Frankfurt), as a joint effort between PyCon DE and PyData
offering dedicated tracks for diverse interests, with both on-site and remote access for attendees. Please note, while
attendees can choose their mode of participation, presenters **must** deliver their sessions on-site.

Please go to our [Pretalx website](https://pretalx.com/pyconde-pydata-2025/cfp) to submit your proposals. You will need
to set up an account there (it can be deleted by you anytime), and you can edit your proposals until the Call for
Proposals closes.

Please feel free to forward this call to anyone you think might be interested in submitting a proposal.

**PyConDE** brings together developers, DevOps, scientists, and individuals from the Python community to discuss
application techniques, updates to the language, further Open Source development, and the community. Our talks often
include new features of the Python language, new libraries, security, testing, web, and programming & software
engineering in general.

**PyData** brings together analysts, scientists, developers, engineers, researchers, enthusiasts and individuals from
the AI & Data Science community to discuss applications of new tools and techniques. Our talks often include data
management, analytics, visualisation as well as new machine learning, statistical, and deep learning approaches.

#### **Conference Tracks & Topics of Interest**

**Location: {{config.extra.event.location}}**
The conference will feature three main tracks.

### About the Conference
1. PyData
2. PyCon
3. General

Our conference offers dedicated tracks for various interests, with both on-site and remote access for attendees. While
attendees can choose how they participate, presenters are required to deliver their sessions in person at the venue.
Tutorials can be given in each of the tracks above. In order to simplify the review process and the creation of the
program, you must select a track:topic for your talk from the list below:

To submit your proposal, scroll down to the **Submit a proposal** button. Feel free to forward this call to anyone you
think might be interested in contributing.
- PyCon: MLOps & DevOps
- PyCon: Programming & Software Engineering
- PyCon: Python Language & Ecosystem
- PyCon: Security
- PyCon: Testing
- PyCon: Django & Web
- PyData: Data Handling & Data Engineering
- PyData: Machine Learning & Deep Learning & Statistics
- PyData: Natural Language Processing & Audio (incl. Generative AI NLP)
- PyData: Computer Vision (incl. Generative AI CV)
- PyData: Generative AI
- PyData: Embedded Systems & Robotics
- PyData: PyData & Scientific Libraries Stack
- PyData: Visualisation & Jupyter
- PyData: Software Engineering Research
- General: Community & Diversity
- General: Education, Career & Life
- General: Ethics & Privacy
- General: Infrastructure \- Hardware & Cloud
- General: Others

Our event brings together developers, data scientists, engineers, and enthusiasts from different fields to discuss a
wide range of topics. Talks cover various technical advancements, community development, and insights from practical
applications. The sessions are designed to cater to a broad audience, from beginners to experts, with a focus on sharing
knowledge, tools, and experiences.
We also welcome presentations focusing on a variety of topics all around Python and Data (incl. languages as R, Julia,
Scala, and Rust). To see the presentation of previous events, please look at our past conference videos on YouTube
at [PyData](https://www.youtube.com/user/PyDataTV/), [PyConDE](https://www.youtube.com/pyconde).

### Conference Tracks & Topics of Interest
#### **Presentation Format**

The conference will feature multiple tracks with around **100 talks** in total. You can submit your proposal under the
following tracks:
Presentation content can be at a novice, intermediate or advanced level. Talks will have two possible lengths, either 30
or 45 minutes, and hands-on tutorials will last 90 minutes. While attendees can participate remotely, we require all
speakers to deliver their presentations in person at the conference venue. We encourage submissions aimed at a highly
python-proficient target audience, following the insights from last year's attendee self-evaluation:

- **Technology & Software Development**
- **Data Science & Machine Learning**
- **Community, Diversity & Inclusion**
- **Ethics, Privacy, and Career**
- **Infrastructure & Cloud**
- **Industry & Academia Use Cases**
- **Others (for topics that don't fit into the above categories)**
* Beginner 20%
* Intermediate 45%
* Advanced 35%

We encourage presentations on a variety of topics related to programming, software engineering, data science, machine
learning, and more. Our aim is to provide a diverse range of content that includes both technical and community-related
topics.
Accepted submissions will receive one free ticket. Travel expenses will not be covered; however, we offer a support
program aid and strongly encourage speakers, who may face financial barriers, to apply for travel funding when
submitting your proposal.

### Presentation Format
#### **Submission Process**

Presentations can be at: **novice, intermediate, or advanced levels**. Talks will have two possible lengths: either **30
or 45
minutes**. Hands-on **tutorials** will be **90 minutes** long. While attendees can join remotely, all presenters are
required to
deliver their sessions in person.
Please go to our [Pretalx website](https://pretalx.com/pyconde-pydata-2025/cfp) to submit your proposals through the
webform. After the submission deadline, proposals will be peer-reviewed and later selected by the program committee.

Accepted presentations will receive **one free conference ticket**. Additional speakers must purchase a ticket. While we
cannot cover travel expenses, we do offer a
diversity travel program and encourage speakers from diverse backgrounds to apply for funding.
#### **Your Submission**

### Submission Process
In our experience, attendees pay close attention to proposal abstracts when deciding which talks to attend during the
conference. The submitted abstract will be published as is in the conference program (you can edit the submission
later).

To submit your proposal, use the **Submit a proposal** button below. The conference committee will review all proposals
and provide feedback if needed. We especially encourage first-time speakers and will work with you to improve your
submission if necessary.
We encourage contributors to submit content that is original and has not been previously presented or recycled from
other events. We are committed to offering our attendees a program filled with fresh and engaging perspectives. To
achieve this, we seek submissions that bring innovative ideas, practical insights, and unique experiences to our
audience. We kindly ask potential presenters to refrain from submitting material that has already been shared at other
conferences or events, ensuring that our conference remains a platform for new and valuable content. Submissions that do
not adhere to this guideline will be automatically rejected.

### Your Submission
In your submission, please include details about the theory, concepts and/or practice you will discuss. Specifically, if
the system you've built uses open source tools, please mention the libraries in the proposal and make it clear whether
you will be presenting a case-study of their use or if you will discuss details of their design.

Attendees typically pay close attention to the abstracts when deciding which talks to attend. Therefore, we recommend
writing a clear and concise abstract that reflects the value of your talk. Your abstract will be published in the
conference program as-is, though you may update it later.
In general, conference attendees, as well as the review committee, should be able to answer these questions based on
your submission:

Please ensure that your content is original and has not been presented at other conferences. We aim to offer our
attendees fresh and engaging ideas. Include key details such as:
* What problem is your talk addressing (are you talking about a well-known problem, or have you found something new
during a project)?
* Why is the problem relevant to the audience?
* What is (are) your solution(s) to the problem?
* What are the main takeaways from your talk? For a tutorial submission, this is extremely important, please specify
what people will have learned at the end of the tutorial session.

- The problem your talk addresses.
- Why the problem is relevant to the audience.
- Your proposed solution.
- The main takeaways from your talk (for tutorials, clearly state what attendees will learn).
We recommend including an outline of your talk to help the audience assess the content and structure of your submission.

### Important Dates
As a reminder, PyConDE and PyData presentations are intended to share knowledge and experience. To this end, we
encourage the code and/or data that your talk relies on to be open-source. Ideally, the audience would have access to
the necessary tools to reproduce the results of the talk. Also, we welcome talks focused on your own practical
application of tools and concepts either at work or in your free time, but discourage sales-oriented proposals whose
sole aim is to sell a product.

- **CfP opens: {{config.extra.event.cfp_open}}**
- **Proposal Deadline: {{config.extra.event.cfp_close}}**
- **Acceptance Notification: {{config.extra.event.cfp_speakers_notifications}}**
- **Conference Dates: {{config.extra.event.start_date}} - {{config.extra.event.end_date}}**
#### **Important Dates**

### Childcare
Talk Proposal Deadline: 22nd December 2024 23:59:59 CET
Acceptance Notification: 5th February 2025
Conference Dates: 23 \- 25th April 2025

We are pleased to offer **all-day childcare** at the venue. During conference hours, a dedicated area with childcare
professionals will be available. More information can be found on our website.
#### **Childcare**

### Diversity & First-Time Speakers
During conference hours, there will be childcare offered for free.

We strongly encourage **first-time speakers and submissions from underrepresented groups** in the community. We are
committed to supporting diversity and inclusion at our event and aim to offer mentorship opportunities for first-time
speakers. Please stay tuned for updates.
#### **First-Time Speakers**

### Diversity Travel Sponsorship
We especially encourage first-time speakers and submissions by underrepresented members of the community.

#### **Travel Sponsorship**

As a non-profit, volunteer-run conference, we have limited travel funding available through our diversity program. If
you are interested in applying for travel support, visit our Diversity Program page. For companies interested in
supporting diversity initiatives, there are **several sponsorship opportunities** available. Please reach out to us for
more details.

### Open Source

Our event is committed to the **open-source community**. We encourage presenters to share the code and tools discussed
in their talks. Ideally, the audience should have access to the necessary resources to reproduce your results. We also
encourage talks that focus on practical applications of tools and discourage product-focused sales pitches.

We ask all participants to follow our [Code of Conduct](https://example.com/code-of-conduct), ensuring a welcoming and
inclusive environment for everyone.

---
As a volunteer-run and non-profit supported conference, we cannot offer travel sponsorship for all speakers. However, as
part of our diversity program, we do have a limited number of travel scholarships for attendees and speakers. You can
learn more about the scholarship on our Diversity Program page, where you can submit an application.

We look forward to receiving your proposal and hope to see you at the conference!
#### **Code of Conduct**

We strive to maintain the Python community’s reputation for being welcoming, friendly, and supportive. To this end, we
ask all attendees, organisers and sponsors to follow
the [Code of Conduct](https://pioneershub.github.io/pyconde25-conference/code-of-conduct/).
3 changes: 2 additions & 1 deletion docs/guidelines/pretalx.md
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Expand Up @@ -153,7 +153,6 @@ Platforms as YouTube have a 100-character limit for titles, and it'd be hard to
- The abstract should give a concise overview of the talk.
- Ranges from 200 to 1,500 characters are work well.
- Point to not include speaker names or affiliations.
- Point to put detailed outlines in the description

### Proposal Description

Expand Down Expand Up @@ -351,6 +350,8 @@ All text answers, visible to: :fontawesome-solid-globe: world
- LinkedIn
- X
- GitHub
- BlueSky
- Threads
- Mastodon


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2 changes: 1 addition & 1 deletion docs/guidelines/website.md
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Expand Up @@ -17,7 +17,7 @@ For 2025 we want to create a new website, because:
- we have a new design concept for the conference

The new design guidelines for the conference design can be found in this PDF:
[PyConDE-PyData-Konzept.pdf](../assets/docs/PyConDE-PyData-Konzept.pdf)
[PyConDE-PyData-Konzept.pdf](../assets/files/PyConDE-PyData-Konzept.pdf)

![PyConDE-PyData-Konzept.png](../assets/images/guidelines/PyConDE-PyData-Konzept.png){ : style="width: 30%;"}

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