Charter Internship Team

[traviscross]

In the council meeting today, building on the success of Google Summer of Code (GSoC) 2024, we discussed how we'd like to form a GSoC Team. Let's use this issue to form a charter and FCP the creation of the team.

This team would be led by @Kobzol and would live in launching-pad for now.

[Kobzol]

Proposed charter:

The Google Summer of Code team is responsible for organizing the involvement of the Rust Project in various online internship programs, primarily Google Summer of Code.

This team maintains the https://github.com/rust-lang/google-summer-of-code repository, which contains project proposals for GSoC and other similar efforts.

The main responsibility of the team is to make sure that our involvement in such programs goes smoothly, i.e. that deadlines are met, forms are submitted, and the right people communicate together. Members of this team consist of "organization administrators", who deal with the organizational aspects of the internship programs, and mentors, who act as reviewers for the individual interns and contributors.

Some remarks/discussion points:

• Even though GSoC is the main "use-case" for this team, the effort is more general, and can encompass also other similar programs, such as OSPP (which we have already joined in 2024) or Outreachy. So maybe the name could also be generalized, e.g. team-internship? :) Same holds for the name of the linked repository.
• Should we include also the GSoC project mentors in the team, or only the organization admins that make sure that GSoC runs smoothly? I guess that including mentors could be nice to have better recognition for them, because not all of them are necessarily members of the Rust Project.

[traviscross]

Agreed, if you're willing to include in your scope other such internship programs, that we should clearly do that.

Regarding the mentors, I'd suggest that the Internship Team itself be focused on the correct administration and facilitation of the program, and that if you want to create a subteam for the mentors, at your later discretion, that sounds like a great idea.

[traviscross]

Concrete proposal then for my fellow council members: let's approve the creation of an Internship Team according to this initial charter:

The Internship Team organizes the involvement of the Rust Project in various online internship programs such as Google Summer of Code.

The Internship Team is responsible for:

• Maintaining the https://github.com/rust-lang/google-summer-of-code repository, which contains project proposals for GSoC and other similar efforts.
• Making sure that our involvement in such programs goes smoothly overall.
• Ensuring that deadlines are met, forms are submitted, and that the people who need to talk with each other do so.
• Recruiting, organizing, and supporting the mentors who, in turn, support the interns and review their work.
• Communicating about this program publicly and within the project.

@rfcbot fcp merge

[rfcbot]

Team member @traviscross has proposed to merge this. The next step is review by the rest of the tagged team members:

• @Mark-Simulacrum
• @eholk
• @ehuss
• @jamesmunns
• @m-ou-se
• @oli-obk
• @traviscross

No concerns currently listed.

Once a majority of reviewers approve (and at most 2 approvals are outstanding), this will enter its final comment period. If you spot a major issue that hasn't been raised at any point in this process, please speak up!

See this document for info about what commands tagged team members can give me.

[Mark-Simulacrum]

Checking my box, but I'm not sure I like internship as the name - that might imply more than we're (I think) prepared to offer right now. But I don't have any good suggestions and this is bike shedding anyway.