March meetup at QOSSMIC

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Requirements

• Space for 20-50 participants (usually average 35).
• Room for 2 parallel tracks, and maybe a social-/hallway-track.
• Your location should be accessible from central Cologne with public transport.
• Wi-Fi for participants.

Preparation

• Suggest a date in Slack (#orga) and wait at least 24 hours for feedback (to check if it conflicts with other events)
• Ask to be a co-organisator on meetup.com
• Fill out the event infos on meetup.com
• Announce the event using meetup.com a few weeks before
• Announce and promote the event via Social Media
• Organize drinks (softdrinks & beer) and catering (snacks)
• A few days before the event: send a reminder through meetup.com with some last minute informations. (See reminder_template.md)
• Check who will moderate the event

At the day of the event

• Put up sings outside and inside so participants know where to find your location
• Put up signs for Wi-Fi (SSID and Password)
• Fill up the fridge with your drinks

Schedule

Time
from 18:30	Arrival, Drinks, Socializing
19:00	Welcome, Introducing the Host, Session Planning
19:30 - 20:20	Sessions
20:20	Break
20:30-21:20	Sessions

After the event

• Thanks for being a host!
• If you need a list of participants for catering, you can download it from the meetup.com event page.
• Close this issue.