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‘Decommissioning’ old documents

As a matter of practice, the Secretariat will ‘decommission’ and remove earlier versions of documents from GBIF through the following series of steps:

  1. Register a GBIF DOI via DataCite for the previous version of the document (provided that one does not already exist)

  2. Produce an archival standard version (PDF/A) of the document—or documents, if translations are available

  3. Deposit the file(s) in Zenodo with the assigned DOI

  4. Update the DataCite metadata to resolve the DOI to the new Zenodo deposit

  5. Include a reference to the earlier version in the current document’s metadata on GBIF.org (e.g. https://www.gbif.org/document/80925)

This approach achieves several key goals:

  • Previous versions will be permanently discoverable using a persistent identifier

  • GBIF will no longer have to manage either the old file or its URL (or, as is more often the case, URLs, plural)

  • Users searching on GBIF.org will retrieve only the current documents, which then reference older versions