KCD Istanbul 2025

[AudMonte01]

KCD Organizer Checklist

Please fill in information, organizers, and sponsors as you assemble them, and then make a new comment when this application is ready for review.

Event Details

• Event type: In person
• Event Venue: Bilgi University, Santral Istanbul Campus
• Event Date and Time: May 23, 2025
• Expected Number of Attendees: 400
• Event cost per ticket:

Organizers Details (identify at least 3 organizers). For example, designate who will be the CFP admin, marketing lead, financial officer, etc.:

• Team alias is [email protected]
• Ali Ok | Red Hat | [email protected] | Ali Ok | @aliok | https://community.cncf.io/u/m52hgw/ | Website, sponsor prospectus, tech
• Alp Kahvecioğlu | Sufle | [email protected] | Alp Kahvecioglu | @alpkahvecioglu | https://community.cncf.io/u/mzza5u/ | Social media, speaker coordination
• Batuhan Apaydın | Trendyol | [email protected] | developer-guy | @developer-guy | https://community.cncf.io/u/mpturu/ | Social media, catering |  
• Emin Alemdar | Spacelift | [email protected] | Emin Alemdar | @eminalemdar | https://community.cncf.io/u/m8fxr6/ | CFP admin, speaker coordination
• Halil Bugöl | Kubezy | [email protected] | Halil | @halil-bugol | https://community.cncf.io/u/m96snm/ | Sponsorship & Venue Logistics
• Koray Oksay | Kubermatic | [email protected] | Koray Oksay | @koksay | https://community.cncf.io/u/mgfpry/ | Ticketing
• Onur Kayakıran | NGN | [email protected] | onurkayakiran | @onurkayakiran | https://community.cncf.io/u/m43dbp | Sponsorship, Venue (new to team)
• Metehan Topalhan | Clous Cloud | [email protected] | Metehan Topalhan | @metehantopalhan | https://community.cncf.io/u/mzn4xj/ | Social media | New Joiner - TEAM ROLE TBD
• Onur Canoğlu | Artifact Systems | [email protected] | Onur Canoğlu | @canogluonur | https://community.cncf.io/u/mr8688/ | Sponsorship | New to team - TEAM ROLE TBD
• Uğur Kazdal | AWS | [email protected] | Ugur Kazdal | @uurtech | https://community.cncf.io/u/m85cby/ | Sponsorship | New to team - TEAM ROLE TBD
• Zehra Sabaz | Kubermatic | [email protected] | Zehra Sabaz | @zehrasbz | https://community.cncf.io/u/m76hkt/ | Social media, catering | New to team - TEAM ROLE TBD

Terms

IMPORTANT: These are the terms within the checklist that must be abided by. Note - There are exceptions to these requirements in some jurisdictions due to applicable laws & regulations.

• This team's fiscal sponsor has signed the terms & conditions set forth by the Linux Foundation
• This team has gone through a formal review process, where standards on timing, organizers requirements, and location collaboration have been reviewed, and approved.
• Every organizer has an account on Cloud Native Community Groups
• The majority of the organizers live within the KCD city or just outside of it. For small countries, the organizers can live within the region, but must be able to easily travel to the KCD if it were in-person.
• All organizers agree to follow the CNCF Code of Conduct
• All organizer inquiries / communication for CNCF must be summarized via GitHub (comment under your KCD issue) for easy tracking
• All organizers have taken Inclusive Open Source Community Orientation (LFC102)
• Agree to get logo creation and approval with and from CNCF. NOTE: Previously existing KCDs ideally use their previous year's logo
• Agree to use the designated CNCF registration platform
• Offer at least 3 complimentary tickets to increase diversity for the event
• Share the sponsor prospectus with CNCF via [email protected].
• Agree to use Sessionize for CFP and to close it at least 8 weeks before the event, and launch the agenda at least 6 weeks prior to your event. CNCF will provide an event code so Sessionize is free to use if you are charging an event fee.
• Agree to ensure the final program schedule is diverse (e.g., not all speakers of one gender, one culture, or from 1 or 2 of the same company). Here are some tips on how to create a diverse lineup.
• Submit your final speaker lineup and schedule to [email protected] for review, prior to publishing the agenda.
• Produce a transparency report after your KCD (template below).

Resources & Templates

• Make a copy of this timeline based on whether your event is In-person, Hybrid, or Virtual.
• CNCF to share an editable version of this Sponsor Prospectus once team decides who owns this role.
• Dynamic Agenda Builder for your speaker lineup
• CNCF will provide a editable copy of this Canva transparency report template for guidance.
• NOTE: Access to Sessionize, your microsite platform with registration, and an email alias (if desired) will be provided by a core CNCF program manager.

[AudMonte01]

Kick-off meeting with CNCF

Team

• @koksay to add the information about the team as a comment to this issue.

Venue

• A University different from last year
• Waiting for final signature

Sponsor Prospectus

• Ready and team will submit PR to have it added here: https://github.com/cncf/kubernetes-community-days/tree/main/sponsor-resources/open-prospectuses

Ticketing

• Tiered pricing
• Halil to connect Stripe to Bevy in draft event Audra created

CFP

• Audra sent Sessionize code to Emin via email with instructions
• Open CFP this week or next week and closing mid February
• Launch agenda end of March or beginning of April

[koksay]

Hey @AudMonte01, here is our list of organizers for this year:

Organizer	Company	Email	CNCF Slack	GitHub Handle	Community Page	Role	Note
Ali Ok	Red Hat	[email protected]	Ali Ok	@aliok	https://community.cncf.io/u/m52hgw/	Website, sponsor prospectus, tech
Alp Kahvecioğlu	Sufle	[email protected]	Alp Kahvecioglu	@alpkahvecioglu	https://community.cncf.io/u/mzza5u/	Social media, speaker coordination
Batuhan Apaydın	Trendyol	[email protected]	developer-guy	@developer-guy	https://community.cncf.io/u/mpturu/	Social media, catering
Emin Alemdar	Spacelift	[email protected]	Emin Alemdar	@eminalemdar	https://community.cncf.io/u/m8fxr6/	CFP admin, speaker coordination
Halil Bugöl	Kubezy	[email protected]	Halil	@halil-bugol	https://community.cncf.io/u/m96snm/	Sponsorship, Venue	Lead Organizer
Koray Oksay	Kubermatic	[email protected]	Koray Oksay	@koksay	https://community.cncf.io/u/mgfpry/	Ticketing
Metehan Topalhan	Clous Cloud	[email protected]	Metehan Topalhan	@metehantopalhan	https://community.cncf.io/u/mzn4xj/	Social media	New Joiner - Volunteer last year
Onur Canoğlu	Artifact Systems	[email protected]	Onur Canoğlu	@canogluonur	https://community.cncf.io/u/mr8688/	Sponsorship	New Joiner - Volunteer last year
Onur Kayakıran	NGN	[email protected]	onurkayakiran	@onurkayakiran	https://community.cncf.io/u/m43dbp	Sponsorship, Venue	New Joiner
Uğur Kazdal	AWS	[email protected]	Ugur Kazdal	@uurtech	https://community.cncf.io/u/m85cby/	Sponsorship	New Joiner - Volunteer last year
Zehra Sabaz	Kubermatic	[email protected]	Zehra Sabaz	@zehrasbz	https://community.cncf.io/u/m76hkt/	Social media, catering	New Joiner - Volunteer last year

Please let me know if I missed any information.