KCD Beijing 2025

[AudMonte01]

KCD Organizer Checklist

Please fill in information, organizers, and sponsors as you assemble them, and then make a new comment when this application is ready for review.

Event Details

• Event type: In person
• Event Venue: Ant Group's office
• Event Date and Time: March 15
• Expected Number of Attendees: 200-250
• Event cost per ticket: Free

Organizers Details (identify at least 3 organizers). Designate who will be the CFP admin, as well as the financial officer:

• Organizer Role TBD: Miley Fu | furao@secondstate.io | Second State | Beijing | #miley-WasmEdge | https://www.cncf.io/people/ambassadors/?_sft_lf-country=cn&p=miley-fu
• Organizer Role TBD: Jintao Zhang | zhangjintao9020@gmail.com | Senior Software Engineer at Kong Inc. | Beijing | https://cloud-native.slack.com/team/U011HG68DS5 | https://www.cncf.io/people/ambassadors/?_sft_lf-country=cn&p=jintao-zhang
• Organizer Role TBD: Wei Cai (Iceber) | caiwei95@hotmail.com | Daocloud, engineer | shanghai | https://community.cncf.io/u/mpruw5 | https://www.cncf.io/people/ambassadors/?_sft_lf-country=cn&p=iceber-gu
• Organizer Role TBD: Jimmy Song | rootsongjc@gmail.com | Tetrate | Beijing | #Jimmy Song | https://community.cncf.io/u/m4jksa/
• Organizer Role TBD: Dinah Zhang | dinahzhang0420@gmail.com | Hangzhou | https://cloud-native.slack.com/team/U011HG68DS5 | https://community.cncf.io/u/mgen87/#/about
• Organizer Role TBD: Qing Hao | qhao@redhat.com | Red Hat, engineer | Xi'an | #Qing Hao | https://community.cncf.io/u/m6gmc5
• Organizer Role TBD: Yikun Jiang, yikunkero@gmail.com, Huawei, https://github.com/Yikun, https://www.linkedin.com/in/jiangyikun/, yikunkero, https://community.cncf.io/u/m27c49

Terms

IMPORTANT: These are the terms within the checklist that must be abided by. Note - There are exceptions to these requirements in some jurisdictions due to applicable laws & regulations.

• This team's fiscal sponsor has signed the terms & conditions set forth by the Linux Foundation
• This team has gone through a formal review process, where standards on timing, organizers requirements, and location collaboration have been reviewed, and approved.
• Every organizer has an account on Cloud Native Community Groups
• The majority of the organizers live within the KCD city or just outside of it. For small countries, the organizers can live within the region, but must be able to easily travel to the KCD if it were in-person.
• All organizers agree to follow the CNCF Code of Conduct
• All organizer inquiries / communication for CNCF must be summarized via GitHub (comment under your KCD issue) for easy tracking
• All organizers have taken Inclusive Open Source Community Orientation (LFC102)
• Agree to get logo creation and approval with and from CNCF. NOTE: Previously existing KCDs ideally use their previous year's logo
• Agree to use the designated CNCF registration platform
• Offer at least 3 complimentary tickets to increase diversity for the event
• Share the sponsor prospectus with CNCF via kcd@cncf.io.
• Agree to use Sessionize for CFP and to close it at least 8 weeks before the event, and launch the agenda at least 6 weeks prior to your event. CNCF will provide an event code so Sessionize is free to use if you are charging an event fee.
• Agree to ensure the final program schedule is diverse (e.g., not all speakers of one gender, one culture, or from 1 or 2 of the same company). Here are some tips on how to create a diverse lineup.
• Submit your final speaker lineup and schedule to kcd@cncf.io for review, prior to publishing the agenda.
• Produce a transparency report after your KCD (template below).

Resources & Templates

• Make a copy of this timeline based on whether your event is In-person, Hybrid, or Virtual.
• CNCF to share an editable version of this Sponsor Prospectus once team decides who owns this role.
• Dynamic Agenda Builder for your speaker lineup
• CNCF will provide a editable copy of this Canva transparency report template for guidance.
• NOTE: Access to Sessionize, your microsite platform with registration, and an email alias (if desired) will be provided by a core CNCF program manager.

[AudMonte01]

November 26 Kick-off Meeting

Venue

• Accommodate up to 250 people
• 2 tracks
• Microsoft venue that hosted Beijing in 2023

Team

• Miley to comment here with the following details
  -- Add emails, job titles and companies, Slack, and community and everyone's roles

Sponsor

• Already 3 sponsors have showed interest
• Need to create a prospectus
• Audra shared the amount CNCF will provide for monetary support

Content

• Could cover domestic travel for speakers
• Most content would be in Chinese
• Possibly keynotes being translated

[MileyFu]

Organizer Role TBD: Jimmy Song | rootsongjc@gmail.com | Second State | Beijing | #Jimmy Song | https://community.cncf.io/u/m4jksa/

Organizer Role TBD: Dinah Zhang | dinahzhang0420@gmail.com | Hangzhou | https://cloud-native.slack.com/team/U011HG68DS5 | https://community.cncf.io/u/mgen87/#/about

Organizer Role TBD: Qing Hao | qhao@redhat.com | Red Hat, engineer | Xi'an | #Qing Hao | https://community.cncf.io/u/m6gmc5

[AudMonte01]

December 17 CNCF Check-in

Venue close to being finalized?

• Microsoft venue won't have space in their hall (12-14), so it would be in their biggest meeting room
• Community partners would also get a kiosk, and book and media
• Ant Group might be able to provide their office space in the case that AWS wants to sponsor (due to Microsoft restrictions)

Sponsor prospectus/brochure

• Miley and Iceber will discuss the brochure
• 4 sponsors

Website

• Audra to give team access to Bevy
• Iceber would create event page
• Tickets would be free, but Bevy is hard to access. Audra to discuss internally on if team can use external platform

CFP

• Audra sent Sessionize code to team via email
• Audra Proposed Timeline. Team to send reply to email with another timeline
  -- Open for at least 1 month (starting tomorrow)
  -- Close on January 18 (review proposal for 1 week, then give speakers 1 week to confirm acceptances)
  -- Release agenda on February 1

[AudMonte01]

January 21 CNCF Monthly Sync

Venue close to being finalized

• Still waiting on Microsoft confirmation (they are also considering a Silver sponsorship)
• Alternative is an office building which Red Hat works in

CNCF Support

• Audra sent monetary support email instructions to Miley

Sponsorships

• Moving forward with AWS contract
• Prospectus is almost ready
• Someone from the team to submit a PR to have their prospectus added here

CFP

• Closes on February 5th
• 19 submissions so far
• 2 rooms of talks

Insurance

• Insure attendees, organizers, sponsors, and speakers for the 1-day event
• This is separate from the venue insurance
• Audra to re-approach events team on how CNCF has done this for KubeCon China

[AudMonte01]

CNCF Monthly Check-in

Venue

• Ant Group's office with 4 rooms available for both session tracks and community
• Free venue, but costs will be about 3x what CNCF provided

Sponsorships

• Microsoft is not participating this year

Insurance

• This type of insurance is not conventional in China
• Internet insurance company (partners with Ant Group)
• Coverage 0.5 million in Yuan covers a bit less than 250 people. It costs less than $350 USD
• Audra to discuss internally if this is sufficient insurance

Agenda/Content ready to market?

• All speakers have confirmed their acceptance
• Schedule is being built in Sessionize and team will link with a button from Bevy
• Miley and team to send schedule for review to kcd@cncf.io ahead publishing

Ticketing

• Qing Hao has already published another platform https://huodongxing.com/
• Ticketing platform ranks events based on registration. And you can filter by industry
• Team can add link to their community.cncf.io page to that event page for cross-promotion

CNCF Marketing support

• Team can use public socialmedia channel on CNCF Slack workspace to published LinkedIn posts promoting the KCD
• Audra can promote in KubeWeekly newsletter once agenda is Live
• Audra can promote in marketing committee meetings with CNCF members 1x per month

[AudMonte01]

Hello @MileyFu and team - please schedule a retrospective meeting to hear how your event went and talk about post-event marketing: https://calendly.com/audra-cncf/kcd-retrospective.