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| 1 | +===================================== |
| 2 | +How to start LLVM Social in your town |
| 3 | +===================================== |
| 4 | + |
| 5 | +Here are several ideas you can take into account when designing your specific |
| 6 | +LLVM Social. |
| 7 | + |
| 8 | +Before you start, it is essential to make sure that the meetup is as welcoming |
| 9 | +as any other event related to LLVM. Therefore you shall follow LLVM's |
| 10 | +`Code of Conduct <https://llvm.org/docs/CodeOfConduct.html>`_. |
| 11 | + |
| 12 | +Other than that - your mileage may vary. Please adapt your social to what works |
| 13 | +best for your specific situation. |
| 14 | + |
| 15 | +General suggestions |
| 16 | +------------------- |
| 17 | + |
| 18 | +* We highly recommend that you join the official LLVM meetup organization. In |
| 19 | + addition to covering the cost of the meetup, all LLVM meetups are advertised |
| 20 | + together and easily found by potential attendees. Please contact |
| 21 | + [email protected] for more details. |
| 22 | +* Beware of cultural differences: what works well in one region may not work in |
| 23 | + other part of the world. |
| 24 | +* Do not be alone to organize the meetup. Try to work with a couple other |
| 25 | + organizers. This is more motivating as an organizer, and this makes the |
| 26 | + meetup more resilient over time. |
| 27 | +* Each event can have a different form such as a social event, or |
| 28 | + a hackathon/workshop, or a 'mini-conference' with one or more talks. You do |
| 29 | + not have to stick to one format forever. |
| 30 | +* Whatever format you choose, `LLVM Weekly <http://llvmweekly.org/>`_ is an |
| 31 | + excellent topic starter: go through the 3-4 recent LLVM Weekly posts and |
| 32 | + prepare a list of the most interesting/notable news and discuss them with the |
| 33 | + group. |
| 34 | + |
| 35 | +Advertisement |
| 36 | +------------- |
| 37 | + |
| 38 | +* Try to advertise via similar meetups/user groups |
| 39 | +* Advertise your meetup on the mailing lists (llvm-dev, cfe-dev, lldb-dev, |
| 40 | + ...). Feel free to post to all of them, or at least to llvm-dev. |
| 41 | + But as these mailing lists have high traffic and some LLVM developers are not |
| 42 | + very active on them, you may reach more interested people using the mailing |
| 43 | + feature from meetup.com. |
| 44 | +* Advertise the meetup on Twitter and mention |
| 45 | + `@llvmweekly <http://twitter.com/llvmweekly>`_ and |
| 46 | + `@llvmorg <http://twitter.com/llvmorg>`_. |
| 47 | +* Announce the next meetup in advance, and remind in one week or so. |
| 48 | + |
| 49 | +Tech talks |
| 50 | +---------- |
| 51 | + |
| 52 | +* It’s a great idea to have several talks scheduled for several upcoming |
| 53 | + meetups to get the ball rolling. |
| 54 | +* Keep looking for speakers far in advance, ideally you should have 2-3 |
| 55 | + speakers ready in the pipeline. |
| 56 | +* Try to record the talks if possible. It adds visibility to the meetup and |
| 57 | + just a good idea in general. Any modern smartphone or tablet should work, but |
| 58 | + you can also get a camera. Though, it is recommended to get an external |
| 59 | + microphone for better sound. |
| 60 | + |
| 61 | +Where to host the meetup? |
| 62 | +------------------------- |
| 63 | + |
| 64 | +* Look around for bars/café with projectors. |
| 65 | +* Talk to tech companies in the area. |
| 66 | +* Some co-working spaces provide their facilities for non-profit (i.e., you do |
| 67 | + not charge attendees any fees) meetups. |
| 68 | +* Ask nearby universities or university departments. |
| 69 | + |
| 70 | +How to pick the date? |
| 71 | +--------------------- |
| 72 | + |
| 73 | +* Make sure you do not clash with the similar meetups in the city (e.g., |
| 74 | + C++ user groups). |
| 75 | +* Prefer not to have a meetup the same week when the other similar meetups |
| 76 | + happen (e.g., it’s not a good idea to have LLVM meetup on Thursday after |
| 77 | + C++ meetup on Wednesday). |
| 78 | +* Meetups on weekends may attract people who live far away from the city, |
| 79 | + but the people who live in the city may not attend. |
| 80 | +* Make a poll, but beware that not every responder will join (we had ~20 votes |
| 81 | + on the poll, while only ~8 people attended). |
| 82 | + |
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