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2024-09-17 Proto-steering group meeting

Present:

  • Birgit Hassler (chair)
  • Alistair Sellar (notes)
  • Axel Lauer
  • Romain Beucher
  • Saskia Loosveldt Tomas
  • Bouwe Andela
  • Ranjini Swaminathan
  • Ulrika Willén

Agenda

  1. Standing items:
    • Actions from previous meetings
    • Update on funding proposals
    • Updates from (ESMValTool and wider) community discussions
    • Next workshop
    • Consortium agreement
  2. Governance checklist: https://sustainers.github.io/governance-readiness/ (Bouwe to introduce)

Action items from Last Meeting

  • ESiWACE3 funding (see previous meeting notes for background).
    • Likely to be a future round. Would be good if a different institute applies. Collate ideas related to computational performance.
    • New ACTION: Bouwe to open new GitHub discussion to collate computational performance problems from teams and the wider community.
    • We will arrange a meeting to specify details if/when a call is announced.
  • Ranjini: start discussion thread and add to agenda for next monthly meeting a discussion on ESGF plans to deprecate CMIP5/CORDEX data from early next year.
    • Action complete.
  • Birgit: to provide further updates on any discussions with ECMWF on fixes package.
    • Ongoing.
  • Axel and Birgit: to check if U.Bremen can host next hybrid workshop in Spring 2025.
    • Not Bremen. Possibly DLR. New ACTION: All to email Birgit and Axel by 24 Sep, else location will be DLR.
  • Alistair: to chat with Matthew Mizielinski (CMIP WIP) about possible changes to the ESGF package (esgf-pyclient)
    • Deprecation is more a question of prioritisation (hence time) than a choice to exclude.
    • Timeline for new ESGF is still under development.
    • Action complete.
  • Birgit: to raise this concern (ESGF package esgf-pyclient) within the framework of the Model Benchmarking Task Team.
    • Action closed.
  • Ranjini: to add governance checklist discussion as an agenda item for the September community meeting.
    • Action complete.

Meeting notes

Consortium agreement (CA)

  • A final version of the agreement will be circulated in the next week.

Funding proposals

  • ESA CLIMATE SPACE call
    • Axel will organise a meeting at the end of this week to agree budget and which tasks we can support.
  • European funding opportunities in 2025 - ongoing.

Next Workshop

  • Next workshop hosted by the UK Met Office to be held remotely Nov 19th - 21st.
    • ACTION: Alistair to remind all of dates and that it is fully virtual. Ask for topic ideas and for who would like to participate in particular discussions to inform the time.
  • See action discussion about for the spring workshop.

Governance checklist (not discussed: notes copied from previous meeting)

  • https://sustainers.github.io/governance-readiness/
  • Provides information about "lessons-learned" from other software packages
  • Would be good to go over this checklist to see if we need to update our own governance; might be a good idea to discuss this at the next workshop
    • Alistair to make sure it is on the workshop agenda and a prior action to make sure we discuss this a steering group meeting (in the September meeting)
    • All: looking through the checklist to have input for the steering group meeting where this will be discussed
  • Bring this up at a monthly community meeting before the workshop so that more people can chime in if they want
    • ACTION: Ranjini to put it forward at the next community meeting

Actions log resulting from this meeting

  • Bouwe: open new GitHub discussion to collate computational performance problems from teams and the wider community.
  • Birgit: to provide further updates on any discussions with ECMWF on fixes package.
  • All: consider whether they would like to host the spring 2025 hybrid workshop, and email Birgit and Axel by 24 Sep. else location will be DLR.
  • Alistair: remind community of November workshop dates and that it is fully remote. Ask for topic ideas and for who would like to participate in particular discussions to inform the time.
  • Ranjini to raise the governance checklist for discussion / opinions at the next community meeting (see above for background).

Remaining backlog of agenda items

  • Lead for User Engagement Team
  • Discuss practicalities for the 1 FTE commitment, recognizing that funding is unpredictable and variable in time
  • UK national funding possibilities with UKNCSP.